Senior Executive Assistant in Valley, NE at Valmont Careers

Date Posted: 2/9/2018

Job Snapshot

Job Description

28800 Ida St Valley Nebraska 68064-8016

Why Valmont
 

Welcome to Valmont, where a world of opportunity awaits. When you join our team, you become part of a passionate group dedicated to changing lives and conserving resources around the globe. We want problem solvers who roll up their sleeves to foster progress and innovation for all people. At Valmont, we provide infrastructure, irrigation, tubing and coatings to the world. We strengthen cities. We nourish croplands. We design, manufacture and coat. Our products and services make a difference. Join us, and BUILD YOUR WORLD.

Job Summary: 

This position reports directly to the Vice President & General Manager International Irrigation and supports other Executives from our Senior Leadership Team.  The incumbent will provide support of strategic planning process and special projects as requested.  Responsibilities may include managing access to and screening calls; managing executive calendars; optimizing complex travel requirements and meetings; customer relations, design and preparation of reports and financial data as well as playing a key role in assisting the development of internal presentations and other communication materials to be used with Valmont senior management.


Essential Functions/Duties: 

  • Responsible for making and managing contact internally and externally and typically regarding highly sensitive, complex and/or confidential issues
  • Collects and prepares information for use in discussions and or meetings of executive staff and outside individuals
  • Provides comprehensive support services to the Vice President and General Manager and supports other Top Executives
  • Schedule and coordinate meetings, appointments, conferences, and interviews on behalf of supported personnel. May include securing location, coordinating necessary materials/presentation equipment, and arranging food/lunch/refreshments
  • Coordinate international and domestic travel arrangements. Coordinate travel arrangements in addition to associated logistical details, as required, for all supported personnel.
  • Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail. Handles all calls and visitors with grace and professionalism
  • Serve as back up to the other executive administrative assistant as needed

Basic Qualifications:

  • Five to seven years of experience as senior administrative assistant
  • Experience proofreading business documents for grammar, spelling, syntax and format 
  • Proficiency in Microsoft Office, PowerPoint, Adobe
  • Excellent organization, verbal and written communication skills

Minimum Qualifications:

  • Excellent computer and Internet research skills
  • Flexibility, superior interpersonal skills, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Sensitivity to confidential matters is required and this individual has an obligation to ensure administrative tasks are performed consistent with Valmont’s Code of Business Ethics
  • Professional demeanor
  • Ability to handle work of a confidential nature with minimal supervision
  • Experience organizing virtual meetings
  • Ability to prioritize, manage and meet multiple deadlines that come from different managers

Preferred Qualifications:

  • Bachelor’s degree preferred
  • Experience preparing presentation materials for Board of Directors and other related business development activities
  • Experience working in dual or matrix-structure reporting system
  • Meeting/event planning experience

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law.

If you have a disability and require any assistance in filling out the application for employment, call (402) 963-1115 or email EEOCompliance@Valmont.com.